The Championships, Wimbledon
Accreditation Terms and Conditions
Last updated on 25 November 2024
The All England Lawn Tennis Club (Championships) Limited, a private limited company incorporated and registered in England and Wales under registration number 07546773 having its registered office at The All England Lawn Tennis Club, Church Road, Wimbledon, London SW19 5AE (the “AELTC”) presents the Terms and Conditions of Accreditation for The Championships, Wimbledon (these “Accreditation Terms and Conditions”).
1 Definitions and interpretation
1.1 Capitalised terms used throughout these Accreditation Terms and Conditions which are not otherwise defined elsewhere herein shall be given the following meanings:
1.1.1 “Accreditation” means a right of access to, and within certain designated areas of, the AELTC Premises throughout the calendar year, including during The Championships, to fulfil certain authorised duties and/or functions.
1.1.2 “Accredited Media Entity” means any media business entity whose staff and/or representatives are accredited in accordance with these Accreditation Terms and Conditions, including Media Rights Licensees, Restricted Rights Licensees and Non-Rights Holding Media.
1.1.3 “Accredited Media Photographer” means an Accredited Person being a professional photographer who has been expressly authorised by the AELTC to capture still photographic images at The Championships with professional camera equipment.
1.1.4 “Accreditation Pass” means a physical device issued by the AELTC which evidences the Accreditation of the named Accredited Person.
1.1.5 “Accredited Person” means a natural person who is granted an Accreditation.
1.1.6 “AELTC Affiliate” means The All England Lawn Tennis & Croquet Club Limited, a company incorporated and registered in England and Wales under registration number 07546718, The All England Lawn Tennis Ground plc, a company incorporated and registered in England and Wales under registration number 00168491, each with their registered offices at The All England Lawn Tennis Club, Church Road, Wimbledon, London SW19 5AE, as well as any other company in the same group of companies as the AELTC.
1.1.7 "AELTC Premises” means the Grounds and any other venues and/or facilities owned or controlled by AELTC which require an Accreditation Pass or other official right of access to enter, including the venue for the Championships qualifying competition located at Bank Lane, Roehampton, London, SW15 5JT, and the player training facilities located at Grand Drive, Raynes Park, London, SW20 9NB.
1.1.8 “Applicable Laws” means all laws, statutes, common law, regulations, ordinances, codes, rules, guidelines, orders, permits, tariffs and approvals of any governmental authority that apply to an Accredited Person or the subject matter of these Accreditation Terms and Conditions.
1.1.9 “Applicant” means any natural person seeking an Accreditation who submits an Application in accordance with these Accreditation Terms and Conditions.
1.1.10 “Applicant Representative” means an authorised representative of a company or organisation who submits Applications on behalf of an Applicant or group of Applicants.
1.1.11 “Application” means a formal request to be granted Accreditation which is completed and submitted in accordance with these Accreditation Terms and Conditions.
1.1.12 "Grounds” means the entire premises where The Championships is staged at Church Road, Wimbledon, London, SW19 5AE, and which requires an Accreditation Pass or other official right of access to enter.
1.1.13 “Media Accreditation” means Accreditation granted to staff and/or representatives of an Accredited Media Entity and to Accredited Media Photographers in accordance with these Accreditation Terms and Conditions.
1.1.14 “Media Rights Licensee” means any broadcaster or other media entity to which the AELTC has granted rights to transmit footage (including live match footage) of The Championships in a particular territory or territories.
1.1.15 “Non-Rights Holding Media” means any news media entity including non-rights holding broadcasters, daily newspapers, evening newspapers, Sunday newspapers, international wire services, news agencies, radio reporters, sports magazines and internet sites, and which is not a Media Rights Licensee or a Restricted Rights Licensee.
1.1.16 “Restricted Rights Licensee” means any news media entity (other than a Media Rights Licensee) to which the AELTC has granted a limited licence to disseminate audio and/or audio-visual non-live footage or content of The Championships strictly in accordance with applicable terms and conditions issued by the AELTC.
1.1.17 “The Championships” or “Championships” means for the purposes of these Accreditation Terms and Conditions ‘The Championships, Wimbledon’ international tennis tournament hosted and staged in June and/or July each year including the qualifying competition for the tournament and the periods immediately prior to and following such events during which the AELTC conducts preparatory and other works related to those events.
1.1.18 “WACS” means the online Wimbledon Accreditation System through which an Applicant or Applicant Representative submits an Application.
1.2 Unless stated otherwise, references to Clauses and paragraphs are to the Clauses and paragraphs of these Accreditation Terms and Conditions.
1.3 Any words following the terms ‘including’, ‘includes’, ‘in particular’, ‘for example’ or any similar expression shall be construed as illustrative and shall not limit the sense of the words, description, definition, phrase or term preceding those terms.
1.4 Unless the context otherwise requires, words in the singular shall include the plural and words in the plural shall include the singular.
1.5 A reference to a statute or statutory provision shall include all subordinate legislation made from time to time under that statute or statutory provision.
1.6 Any obligation on a person not to do something includes an obligation not to allow that thing to be done.
2 Purpose and applicability of these Accreditation Terms and Conditions
2.1These Accreditation Terms and Conditions govern the application for and use of Accreditation at the AELTC Premises, including during The Championships. By completing and submitting an Application, each Applicant warrants and confirms that they have read and understood these Accreditation Terms and Conditions (including the Data Privacy Notice annexed hereto) and unconditionally and irrevocably agrees to be legally bound by and comply with the same.
2.2 Each Applicant Representative further warrants and confirms that (i) they have read and understood these Accreditation Terms and Conditions (including the Data Privacy Notice annexed hereto), (ii) they have provided these Accreditation Terms and Conditions (including the Data Privacy Notice annexed hereto) to each Applicant on whose behalf they are submitting an Application, and (iii) each such Applicant has read, understood and expressly agrees to be legally bound by and comply with the same.
3 Other applicable terms
3.1 In addition to the terms and conditions set out herein, the following shall also apply to Applications for and use of Accreditation and are deemed incorporated into these Accreditation Terms and Conditions (the “Additional Terms”):
3.1.1 The AELTC’s Conditions of Entry to the AELTC Premises and Grounds of the Championships which set out the terms and conditions applicable to attendees, including Accredited Persons, the current version of which being accessible at https://www.wimbledon.com/en_GB/atoz/conditions_of_entry.html, and any such corresponding terms specifically applying to the venue of the qualifying competition for the tournament (each referred to herein as the “Conditions of Entry”);
3.1.2 The AELTC’s Privacy Policy, which describes how the AELTC and AELTC Affiliates process personal data, the current version of which being accessible at https://www.wimbledon.com/en_GB/about_wimbledon/privacy_policy.html (“Privacy Policy”); and
3.1.3 any other additional terms and conditions which may be applicable to a category of Accredited Person and which are brought to the attention of the Applicant and/or Applicant Representative at the time of Application, including by way of example only and without limitation the Accredited Media Photographer Additional Terms & Conditions of Accreditation which are applicable to all Accredited Media Photographers.
3.2 In addition to the Privacy Policy, any personal data submitted to the AELTC by an Applicant or Applicant Representative as part of an Application will be processed in accordance with the AELTC’s Data Privacy Notice which is set out in the Annex to, and forms an integral part of, these Accreditation Terms and Conditions.
4 Nature of Accreditation
4.1 Accreditation is a privilege, not an entitlement. The AELTC may revoke or withdraw any rights associated with an Accreditation, in whole or in part, at any time at its absolute discretion, in particular (but without limitation) in cases where an Accredited Person is deemed by the AELTC to be abusing the privileges attached to their Accreditation.
4.2 Accreditation is granted solely for the purposes of permitting an Accredited Person to perform authorised duties and/or functions at the AELTC Premises, including those relating to the staging and delivery of The Championships. Accreditation Passes are not spectator tickets to The Championships, nor do they give any right to occupy any spectator seat within the Grounds or any other AELTC Premises.
4.3 Accreditation is personal to an Accredited Person and is non-transferable. Any attempts to provide any other person the benefit of an Accreditation is strictly prohibited.
4.4 Neither the granting of an Accreditation nor an Accreditation Pass constitutes a travel visa or other authorisation to travel to and/or work in the United Kingdom. It is the sole responsibility of the Applicant to ensure that they have obtained all requisite authorisations to travel to and work in the United Kingdom to perform the duties and/or functions for which they have been granted or seek to be granted Accreditation. Neither the AELTC nor any AELTC Affiliate accepts any liability for any failure or delay in an Applicant obtaining such authorisations.
5 Applying for Accreditation generally
5.1 An Application may only be requested in accordance with the duties and/or functions to be performed by the Applicant at the AELTC Premises. Any attempts to seek Accreditation for any other purposes may result in an Application being rejected.
5.2 Unless otherwise instructed by the AELTC, all applications must be submitted through WACS either directly by the Applicant or by an Applicant Representative in accordance with the instructions and deadlines provided by the AELTC.
5.3 It is the sole responsibility of the Applicant (or the Applicant Representative) to ensure that an Application is submitted on time and that all information provided as part of an Application is complete and accurate. The AELTC accepts no liability for any incorrect and/or inaccurate information submitted as part of an Application, nor shall the AELTC be liable for any delays in the submission of an Application unless any such delay can be attributed to the negligence of the AELTC.
6 Applications for certain Media Accreditation
6.1 Applications for Media Accreditation from Non-Rights Holding Media and Restricted Rights Licensees do not guarantee Accreditation and are granted or rejected at the discretion of the AELTC.
6.2 Such applications for Media Accreditation should be supported by an official written request via email from the ‘Editor’ or ‘Sports Editor’ (or equivalent titles) of the publication or organisation concerned. Applications for Media Accreditation from freelancers or from ghost writers will not be accepted.
6.3 Priority is generally given to journalists and radio reporters filing daily reports during the approximately three (3) weeks of Championships tennis play.
6.4 Whilst regular representation is a primary factor, circulation, national interest, player representation, sports coverage and numbers of Applications are all factors which the AELTC considers when granting Media Accreditation to Non-Rights Holding Media and Restricted Rights Licensees for the facilities available at The Championships. The AELTC also reserves the right to consider applications for Media Accreditation from Applicants based in countries not adequately represented in previous years.
6.5 Notwithstanding, the AELTC cannot guarantee, and makes no representation or warranty, that any Application for Media Accreditation will be granted purely based on a previous year's Accreditation or that any Non-Rights Holding Media or Restricted Rights Licensees granted Media Accreditation will retain any ‘Show Court’ reporting location or other beneficial facilities purely due to previous tenure.
7 Accreditation approval process
7.1 All Applicants will be subject to a screening process, following which the AELTC shall determine whether or not to grant Accreditation (including the scope of access rights assigned to an Accreditation). The AELTC reserves the right to reject any Application at its discretion.
7.2 Any determination made by the AELTC regarding the granting of Accreditation is final and binding and cannot be appealed. If an Application has been rejected, the Applicant is prohibited from submitting another Application in the same calendar year or in connection with the same edition of The Championships.
7.3 Accreditation is granted on the basis of the information provided by the Applicant and/or Applicant Representative as part of an Application. The AELTC reserves the right to immediately withdraw and cancel an Accreditation if, subsequent to granting Accreditation, the AELTC becomes aware that:
7.3.1 any information provided in the Application was either misleading and/or materially inaccurate; and/or
7.3.2 any circumstances which qualified an Accredited Person to be granted Accreditation no longer apply.
7.4 If an Accreditation is granted by the AELTC, the Accredited Person will be provided with an Accreditation Pass, which may be collected at the location specified by the AELTC either directly by the Accredited Person or by their Applicant Representative.
8 Use of an Accreditation Pass
8.1 Accreditation Passes remain at all times the property of the AELTC.
8.2 An Accreditation Pass must be worn correctly at all times with the Accredited Person’s photo (if applicable) clearly visible so that it may be scanned in and out of the AELTC Premises (and areas within the AELTC Premises) on every occasion. An Accreditation Pass must not be visibly worn when travelling to and from the AELTC Premises.
8.3 An Accreditation Pass may only be used when access to the AELTC Premises is necessary for the performance of duties and/or functions for which the Accredited Person has been granted Accreditation. An Accreditation Pass must not be used for the carrying out of any activities other than those expressly authorised by the AELTC.
8.4 Access within the AELTC Premises is restricted to specific areas and is limited to those areas necessary for the Accredited Person to perform activities directly relevant to the purpose of their Accreditation. Accessing, or attempting to access, any other areas is strictly prohibited.
8.5 An Accredited Person is strictly prohibited from:
8.5.1 altering or modifying an Accreditation Pass in any way unless expressly authorised by the AELTC;
8.5.2 selling, offering for sale or otherwise transferring their Accreditation Pass to any third party, or using their Accreditation Pass jointly with any other person; or
8.5.3 photographing, posting and/or sharing images or copies of their Accreditation Pass online (including via social media), or knowingly permitting any third party to do the same.
8.6 Any use, or attempted use, of an Accreditation Pass to mislead or mispresent to any person the purpose for which an Accredited Person has been granted Accreditation is strictly prohibited.
8.7 In the event that an Accreditation Pass is lost or stolen, the Accredited Person must immediately notify the AELTC without undue delay. The AELTC shall determine on a case-by-case basis whether or not to issue a replacement Accreditation Pass. Notwithstanding the foregoing, the AELTC is under no obligation to issue any replacement Accreditation Pass within any period of time or at all.
9 Conduct of Accredited Persons
9.1 Each Accredited Person undertakes not to cause any unreasonable or unauthorised interference with any of the proceedings at the AELTC Premises and at The Championships or from causing any nuisance to players, players’ guests, coaches, referees and other officials, other Accredited Persons (including AELTC staff members and volunteers), spectators and/or other attendees of the Grounds or other AELTC Premises. Requesting autographs or photographs from any former or current players is strictly prohibited.
9.2 Accredited Persons are strictly prohibited from consuming alcohol in any public places whilst wearing an Accreditation Pass.
9.3 Each Accredited Person is strictly prohibited from directly or indirectly gambling or betting on any tennis matches of The Championships or on any other activities relating to The Championships (whether such activities are taking place inside or outside of the AELTC Premises) or assisting in or using or supplying any information in relation to such forms of gambling or betting. Without prejudice or limitation to the foregoing, Accredited Persons are required to familiarise themselves and comply with the terms of the Tennis Anti-Corruption Program (available for download from the International Tennis Integrity Agency (ITIA) website at www.itia.tennis/tacp/rules).
9.4 Accredited Persons are strictly prohibited from selling, or otherwise disposing of for commercial benefit, any goods provided to them by the AELTC for use in connection with the duties for which they have been granted Accreditation (such as uniforms, clothing, printed materials, Accreditation Passes and lanyards) without the prior written approval of the AELTC.
9.5 Unless expressly authorised by the AELTC in writing, Accredited Persons are strictly prohibited from capturing any audio, visual or audio-visual footage (including any still or moving images) within areas of the AELTC Premises which are not accessible to the general public or are otherwise restricted to AELTC-designated persons, including but not limited to any interview rooms, private media areas, dedicated player areas or private members’ areas.
9.6 Without prejudice to any other provisions of these Accreditation Terms and Conditions, Accredited Persons granted Media Accreditation for The Championships undertake to comply with the following reporting rules of conduct:
9.6.1 Without prejudice to the provisions of Clause 11 below, the Accredited Person is only permitted to contribute to the website or social media account for the Accredited Media Entity(-ies) through which they have been granted their Media Accreditation and/or a personal social media account used by the Accredited Person in conjunction with their professional activities with such Accredited Media Entity(-ies).
9.6.2 No information provided to or accessible by the Accredited Person which is indicated as or marked “not for publication” may be reproduced in any form or via any media, including internet websites and social media platforms.
9.6.3 Unless expressly authorised by the AELTC in writing, no player interviews may be transmitted/quoted in full on any website or social media platform. A maximum of fifty percent (50%) of any given interview transcript is permitted.
10 Trade marks and copyright of the AELTC and The Championships
10.1 The AELTC (together with the AELTC Affiliates) exclusively owns and controls all commercial and intellectual property rights in The Championships, including all copyright, trade marks, trade names, trade dress, symbols, logos and goodwill related to The Championships. No use on the internet (including via social media) or elsewhere of any such commercial and intellectual property rights shall be made by an Accredited Person without the AELTC’s prior written authorisation.
10.2 Without prejudice to the generality of Clause 10.1 above, unless (and only to the extent) expressly authorised by the AELTC, an Accredited Person has no official affiliation with the AELTC or The Championships and is not permitted to use any official marks and/or logos of the AELTC and/or The Championships, or of any official partner of The Championships, save only for editorial purposes. Each Accredited Person undertakes not to take any action which produces, or may imply the impression of, an association with the AELTC and/or The Championships, or of any official partner of or player participating in The Championships, where one does not exist.
10.3 No still photographs appearing on The Championships’ official digital platforms or AELTC social media channels may be reproduced on any other website or via any social media platform (other than by means of a ‘sharing’ functionality on such applicable social media platform) without the prior written approval of the AELTC, which shall be subject to applicable terms and conditions.
10.4 Accredited Persons are strictly prohibited from furnishing reports to any unofficial or unauthorised website devoted substantially to The Championships or to any website whose title includes the words “Wimbledon Tennis Championships”, “Wimbledon”, “The Championships” or any combination or derivative thereof.
11 Audio, visual and audio-visual reproduction
11.1 Save as set out in Clause 11.2 below, in respect of the capturing (by means of any mobile device or otherwise) and/or transmitting over any media (including but not limited to television, radio, internet, social media platform, mobile telephone, or wireless format of any kind) of any audio, commentary and/or still or moving image(s) within the AELTC Premises, including any type of live or ’as live’ broadcast or play-by-play text commentary of matches taking place at The Championships, the provisions of Clause 12 of the Conditions of Entry shall apply.
11.2 Notwithstanding the general prohibition stated in Clause 11.1 above:
11.2.1 Accredited Persons of Media Rights Licensees or Restricted Rights Licensees shall be permitted to capture and transmit audio, commentary and/or still or moving image(s) within the AELTC Premises solely and strictly in accordance with the licence granted to them by the AELTC.
11.2.2 Save for any other additional purposes expressly authorised by the AELTC, Accredited Media Photographers shall be permitted to capture still images within the AELTC Premises using professional camera equipment for editorial news reporting purposes only, and otherwise in accordance with the Accredited Media Photographer Additional Terms & Conditions of Accreditation.
11.2.3 Accredited Persons of Accredited Media Entities shall otherwise only be permitted to capture still photographic images using personal, non-professional camera equipment (e.g., smartphones), solely for editorial news reporting purposes. For the avoidance of doubt, any other commercial use of such images is strictly prohibited.
11.2.4 In all other circumstances, unless otherwise expressly authorised by the AELTC in writing, Accredited Persons are only permitted to capture still photographic images using personal, non-professional camera equipment (e.g., smartphones), solely for personal non-commercial purposes.
12 No dissemination of live match data
12.1 Unless expressly authorised by the AELTC in writing, Accredited Persons are prohibited from transmitting to any third parties, by any means and for any reason whatsoever, whether by any mobile device or otherwise, any live or ’as live’ scoring or other statistical information relating to any match taking place at The Championships whilst the relevant match is being played.
13 Image rights
13.1 Without prejudice to any other provision set out herein (in particular Clause 11 above), these Accreditation Terms and Conditions do not grant or purport to grant any rights and/or consents on behalf of any person (including players) appearing in any still or moving image captured by an Accredited Person from within the AELTC Premises. The Accredited Person shall be responsible for determining whether any applicable rights and/or consents from such person are required and for obtaining the same.
14 Assignment of intellectual property
14.1 All copyright, database rights and any other intellectual property rights in any material captured and/or transmitted by an Accredited Person in breach of these Accreditation Terms and Conditions is hereby assigned (by way of present assignment of future rights) to the AELTC.
14.2 To the extent required by the AELTC from time to time, the Accredited Person shall promptly execute any and all instruments and/or take any such further steps as may be necessary to vest the right, title and interest in such rights to the AELTC absolutely and free of all encumbrances and other charges.
15 Consequences of breach of these Accreditation Terms and Conditions
15.1 Any breach of these Accreditation Terms and Conditions, the Conditions of Entry, any other Additional Terms and/or any Applicable Laws shall entitle the AELTC to immediately withdraw and cancel an Accredited Person’s Accreditation without notice.
15.2 Once an Accreditation is cancelled, the associated Accreditation Pass shall be deemed immediately cancelled, shall not grant authorised access to the AELTC Premises and must be returned to the AELTC immediately and without undue delay.
15.3 Any cancellation of an Accreditation in accordance with Clause 15.1 above shall result in the relevant Accredited Person being deemed a trespasser and shall give the AELTC the right to refuse admission to or to remove the Accredited Person from the AELTC Premises.
15.4 If Accreditation is cancelled as a result of a breach of these Accreditation Terms and Conditions:
15.4.1 the Accredited Person shall not be permitted to reapply for Accreditation in the same calendar year or in relation to the same edition of The Championships; and
15.4.2 such cancellation may, at the AELTC’s reasonable discretion, adversely affect future applications for Accreditation submitted by or on behalf of the relevant Accredited Person.
15.5 Where an Accredited Person is granted an Accreditation as a representative of a company or organisation (including any Accredited Media Entity), any non-compliance with these Accreditation Terms and Conditions by the Accredited Person shall be deemed non-compliance by that company or organisation and may, at the AELTC’s reasonable discretion, adversely affect future applications for Accreditation submitted by or on behalf of that company or organisation.
15.6 The AELTC reserves the right to take any further action against any Accredited Person it considers reasonably appropriate as a result of any breach of these Accreditation Terms and Conditions. Such action may include commencing a civil claim for compensation against the Accredited Person for damages suffered by the AELTC resulting from such breach, reporting the Accredited Person to the police and/or seeking an injunction against the Accredited Person prohibiting them from entering the AELTC Premises and/or attending future editions of The Championships.
16 Indemnification
16.1 By applying for Accreditation and/or using an Accreditation Pass, each Accredited Person agrees to be fully liable for any acts or omissions resulting in a breach of these Accreditation Terms and Conditions. The Accredited Person agrees to fully indemnify and hold harmless the AELTC and each AELTC Affiliate for any loss or damage suffered by them resulting from such breach.
17 General provisions
17.1 Certain provisions of these Accreditation Terms and Conditions and the Conditions of Entry may be restated in a condensed version on the Accreditation Pass. In the event of any ambiguity or inconsistency between the condensed version and the full version of the Accreditation Terms and Conditions (as set out herein) or the Conditions of Entry, the full version shall always prevail.
17.2 These Accreditation Terms and Conditions have been prepared in English and may be translated into other languages. In the event of any discrepancy between the English version and any translated version, the English version shall always prevail in the event of any dispute or in the event of any conflict or ambiguity between the different versions.
17.3 These Accreditation Terms and Conditions (together with the Conditions of Entry and any other terms and conditions expressly incorporated herein) constitute the entire agreement between the parties and no party shall have any claim or remedy in respect of any statement, representation, warranty or undertaking made by or on behalf of any other party in relation to these Accreditation Terms and Conditions which is not already included herein.
17.4 Any person who is not a party to these Accreditation Terms and Conditions shall have no rights under the Contracts (Rights of Third Parties) Act 1999 with the exception of any AELTC Affiliate which may enforce these Accreditation Terms and Conditions as if it were a party.
17.5 Should any provisions of these Accreditation Terms and Conditions be declared void, ineffective, illegal or unenforceable by any competent court, regulator or authority, the remainder of these Accreditation Terms and Conditions shall remain in effect as if such void, ineffective, illegal or unenforceable provision(s) had not been included.
17.6 The AELTC reserves the right to make reasonable changes to these Accreditation Terms and Conditions at any time by providing an updated version of them at https://www.wimbledon.com/en_GB/about_wimbledon/accreditation_terms_and_conditions.html if necessary to ensure the proper and safe staging of The Championships. Accredited Persons are advised to visit https://www.wimbledon.com/en_GB/about_wimbledon/accreditation_terms_and_conditions.html periodically to review the latest version of the Accreditation Terms and Conditions.
17.7 Any general information requests about the Accreditation process should be made by email to accreditation@aeltc.com. In respect of any queries relating specifically to Media Accreditation, information requests should be made by email to communications@aeltc.com. Should an Accredited Person have any issues with their Accreditation Pass when in the vicinity of the AELTC Premises, they are asked to proceed to the ‘Accreditation Office’ located at the AELTC Premises.
18 Governing law and jurisdiction
18.1 Subject to Clauses 18.2 and 18.3 below, these Accreditation Terms and Conditions are governed by the laws of England and Wales, and the parties agree that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute arising under or in connection with them.
18.2 The AELTC reserves the right to pursue legal proceedings in a competent court of the Accredited Person’s domicile for the purposes of protecting its intellectual property rights, where such proceedings shall be governed and interpreted in accordance with the laws of England and Wales.
18.3 To the extent applicable, these Accreditation Terms and Conditions shall not affect an Accredited Person’s statutory rights as a consumer.
ANNEX: DATA PRIVACY NOTICE
1 Introduction
1.1 This notice (“Data Privacy Notice”) contains key information about how the AELTC processes personal data for Accreditation purposes, but for further information please also refer to the AELTC’s Privacy Policy (which can be found at https://www.wimbledon.com/en_GB/about_wimbledon/privacy_policy.html).
1.2 This Data Privacy Notice should be read in conjunction with the Accreditation Terms and Conditions, to which this Data Privacy Notice is annexed.
1.3 Capitalised but otherwise undefined terms contained in this Data Privacy Notice shall have the meanings given to them in the Accreditation Terms and Conditions.
1.4 The terms “data controller”, “data processor”, “data subject”, “personal data” and “processing” shall have the meanings given to them in the UK GDPR, which merges the Data Protection Act 2018 and the UK’s retained sections of the General Data Protection Regulation (EU) 2016/679 as amended or updated from time to time.
1.5 For the purposes of this Data Privacy Notice, the AELTC is the data controller. In respect of Applications being submitted through the Lawn Tennis Association Limited, a company registered in England and Wales with company number 07459469 (“LTA”), or any other third party authorised by the AELTC, the LTA or such other third party will be the data processor in connection with the personal data provided to it; the data controller will not change.
1.6 Applicants and their Applicant Representatives shall each be considered data subjects for the purposes of this Data Privacy Notice.
2 Declaration
2.1 Each Applicant and Applicant Representative registering for and submitting an Application for Accreditation warrants, represents and declares that:
2.1.1 they have read and understood how the AELTC will use the personal data provided to it as part of the Accreditation process as set out in this Data Privacy Notice;
2.1.2 they will use their best endeavours to ensure that all personal data provided is accurate, up to date and complete; and
2.1.3 they will comply at all times with all Applicable Laws relating to the collection, storage and transfer of any personal data to the AELTC.
2.2 Each Applicant Representative further warrants, represents and declares that:
2.2.1 they have been duly authorised to act on behalf of the Applicant (as well as the Applicant’s company or organisation) and to disclose all required personal data to the AELTC for the purposes of Accreditation;
2.2.2 they will explain, notify and provide copies of this Data Privacy Notice to all Applicants on whose behalf they are submitting an Application for Accreditation; and
2.2.3 where information is being supplied in respect of a minor (being anyone under the age of 18), the Applicant Representative has explained to the minor’s parent/guardian what information will be provided and how the information will be used. In this regard, the Applicant Representative acknowledges and agrees that they are responsible for obtaining the explicit consent of the minor’s parent/guardian to provide the information to the AELTC for the purposes outlined in this Data Privacy Notice.
3 Information the AELTC will collect
3.1 Applicants and Applicant Representatives will only be required to submit to the AELTC some or all of the following categories of personal data in connection with an Application for Accreditation:
3.1.1 full name;
3.1.2 date of birth;
3.1.3 residential address;
3.1.4. phone number
3.1.5 driving licence number, passport number, EU national ID card number or birth certificate number;
3.1.6 passport style photograph;
3.1.7 email address;
3.1.8 employer and current position;
3.1.9 nationality;
3.1.10 gender.
4 Use made of the information
4.1 The personal data is required to:
4.1.1 fulfil the administrative Accreditation process;
4.1.2 enable the AELTC to identify and register every individual coming into the AELTC Premises and to allow them the appropriate access to perform their duties and/or functions within the AELTC Premises;
4.1.3 protect the security of anyone working within, or with permission to be on, the AELTC Premises at any time; and
4.1.4 contact the Accredited Person when required with respect to their presence within the AELTC Premises.
4.2 Applicants and Applicant Representatives accept and acknowledge that the AELTC needs to process the personal data listed in this Data Privacy Notice to protect its legitimate interests of ensuring public safety within the AELTC Premises, and to perform its legitimate business functions at all times.
4.3 Personal data obtained will be processed by the AELTC’s Accreditation staff at all levels, with appropriate training on the protection of personal data.
5 Disclosure of information
5.1 The AELTC may share the personal data:
5.1.1 with the Police, the UK Home Office (Immigration), and other law enforcement agencies, and applicable tennis authorities responsible for the integrity of the sport, where the AELTC is required to do so, or if it is in the public interest to do so for the prevention and detection of crime or for health and safety purposes;
5.1.2 if the AELTC comes under a duty to disclose or share such information in order to comply with any legal obligation, or to protect the rights, property, or safety of the AELTC, its customers, or others;
5.1.3 with third parties engaged directly by the AELTC to enable the Accredited Person to gain access to the AELTC Premises on the relevant day (for example, the AELTC’s security contractors and technology providers);
5.1.4 with any company or organisation employing or contracting with the Accredited Person to perform their duties and/or functions at the AELTC Premises for the reasons detailed in paragraph 4.2 above; and
5.1.5 in respect of Applications for Media Accreditation, the AELTC may also share personal data of Applicants with the International Tennis Federation (ITF), the Association of Tennis Professionals (ATP), the Women’s Tennis Association (WTA) and/or other tennis governing bodies where it has a legitimate interest in determining whether or not to grant a Media Accreditation to the respective Applicant.
5.2 Personal data will be kept strictly confidential and will not be sold, rented, leased, loaned, traded, or otherwise disclosed to third parties (except as detailed in paragraph 5.1 above).
6 Storage of information
6.1 The personal data is stored on the AELTC’s secure servers within the United Kingdom. Only staff with appropriate experience and training have access to the AELTC’s secure databases. To the extent any personal data may be transferred outside of the United Kingdom in accordance with this Data Privacy Notice, it will be done so in accordance with paragraph 6 of the Privacy Policy.
6.2 Personal data the AELTC collects will not be held for longer than is necessary in accordance with the provisions of the UK GDPR. Subject to paragraph 6.3 below, the AELTC currently holds Accreditation personal data for a period not exceeding five (5) years from the date it is first disclosed, or last updated or verified (whichever is later). This is to enable Applicants (or their Applicant Representatives) to re-apply for Accreditation in subsequent years without having to re-submit all of their personal data. After such time, an Applicant (or their Applicant Representative) will be required re-submit such personal data.
6.3 Where an Application for Accreditation is unsuccessful, or an Applicant is refused Accreditation, the Applicant’s personal data will be retained on the AELTC’s systems for ten (10) years. This is for security purposes and is held in the event that subsequent future applications are submitted by or on behalf of the applicable Applicant. Enquiries by data subjects will be dealt with in accordance with the UK GDPR and will be considered on a case-by-case basis.
6.4 Where any personal data provided to the AELTC changes or is no longer accurate, the Applicant (or their Applicant Representative) must notify the AELTC so that the AELTC can update the inaccurate personal data.
6.5 More information on the rights of any data subject under the UK GDPR is available from the Information Commissioner’s Office (“ICO”): please refer to https://ico.org.uk or telephone the ICO at +44 (0)303 123 1113, 09.00–17.00, Monday–Friday (excluding bank holidays).
7 Data subject rights
7.1 Subject to some limited exceptions, data subjects have the right under the UK GDPR to access all of their personal data the AELTC holds at any time. This right can be exercised in accordance with the UK GDPR. The AELTC reserves the right to request specific information from the data subject to enable the AELTC to better conduct its searches when complying with the data subject’s subject access requests.
7.2 Data subjects also have the right, at any time subject to the limitations set out in paragraph 7.5 below regarding processing personal data for the purposes of Accreditation, to:
7.2.1 withdraw any consent they have given to the AELTC for the processing of their personal data;
7.2.2 object to how their personal data is processed;
7.2.3 request that the AELTC delete all personal data it holds about the data subject;
7.2.4 rectify or amend any inaccurate personal data the AELTC holds about the data subject;
7.2.5 request that the AELTC only processes the data subject’s personal data for specific reduced purposes; and
7.2.6 request that the AELTC transfer all of the data subject’s personal data to another data controller.
7.3 Should a data subject wish to lodge a complaint about the manner in which their personal data has been collected, used or stored, they may do so in writing at any time. Complaints can be lodged with the AELTC directly (see below) or with the ICO by using the details listed at paragraph 6.5 above.
7.4 Where a data subject wishes to exercise any of their rights, they must notify the AELTC in writing in advance at data.information@aeltc.com. The AELTC will respond to any requests promptly and as soon as reasonably practicable upon receipt. If an Applicant Representative becomes aware that an Applicant wishes to exercise any such rights, the Applicant Representative must notify the AELTC without delay or ensure the Applicant immediately contacts the AELTC directly.
7.5 Notwithstanding paragraph 7.2 above, data subjects are advised that with respect to processing personal data for Accreditation, they may not be able to withdraw consent, request that the AELTC delete their personal data or request that the AELTC only process their personal data for reduced purposes where the personal data is necessary for the purpose(s) the AELTC collected it for (as detailed in paragraph 4.1 above) or where another legal justification for processing applies. Where a data subject does legitimately withdraw or restrict their consent, or otherwise objects to how the AELTC processes their personal data, the AELTC may be unable to process their Application for Accreditation or may be required to cancel the Accreditation granted to the data subject.